How does synchronization with the F-GAS Ministerial Portal work?

MainFlow connects directly to the FGAS Ministerial Portal via API. When the technician fills out the service report in the app, refrigerant gas handling data is automatically sent to the portal. No double data entry is required.

How much does MainFlow cost?

MainFlow is available in different plans: Starter from €39/user/month (up to 5 users), Professional at €59 (up to 15 users) and Enterprise at €89 (16+ users). All plans include a 30-day free trial. A credit card is required to sign up, but you are not charged during the trial period.

How many technicians does it support?

MainFlow scales with your company: from small businesses with 3-5 refrigeration technicians up to organizations with hundreds of technicians distributed nationwide.

Which systems does MainFlow integrate with?

MainFlow integrates with the leading ERPs, CRMs and management software via API. We support SAP, Microsoft Dynamics, Salesforce, Fatture in Cloud and many others.

Does MainFlow also support HVAC?

Absolutely. MainFlow handles any refrigeration and air conditioning system: chillers, VRF, splits, rooftops, AHUs, heat pumps. F-GAS management applies to all systems with fluorinated refrigerant gases.

Is it difficult to implement?

No. The MainFlow team supports you from configuration to technician training. Typically you go live in 1-2 weeks, importing customers, systems and contracts from your current management software.

🔥 Monthly discount: -20% forever on any plan, only for activations by April 30. Start now →

The #1 software for refrigeration and HVAC service and maintenance companies

Refrigeration
and HVAC maintenance.
Finally simple.

MainFlow digitalizes every service and maintenance operation for refrigeration and HVAC systems. Planning, service jobs, reports and automated F-GAS management with the Ministerial Portal.

Start free trial - 30 days free Book a Demo →

Card required · No charge for 30 days · Cancel before, zero cost

Dashboard

Apr 2026

Open tickets

Urgent tickets

To be scheduled

Scheduled tasks

Tasks today

To approve

Pro forma

FGAS to submit

Tasks by status

Scheduled 2

To approve 4

Completed 3

Open tickets

T2604008 · Cold room temperature out of range

T2604007 · Fruit cold room not cooling

T2604004 · Ice cream counter shutdown

Chosen by 200+ refrigeration service and maintenance companies in Italy. The only software with automated F-GAS management.

Get started in 3 steps

Up and running
in less than a week.

No complex installation. The MainFlow team guides you step by step all the way to your first digitalized service job.

Activate MainFlow

Create your account in 2 minutes. We import customers and systems from your current management software, without losing anything.

Configure the modules

Connect to the F-GAS Ministerial Portal, add your technicians and customize checklists and report templates.

Go live

Technicians download the app, receive their first service jobs and start reporting. F-GAS synced automatically.

Start free trial

Integrates with

Fatture in Cloud

TeamSystem

Zucchetti

Aruba Invoicing

Mexal

F-GAS Portal

REST API

Our exclusive

Fully automated
F-GAS
management.

MainFlow connects directly to the FGAS Ministerial Portal and automatically syncs all service job data. No more double data entry, no more errors, no more fines.

Direct sync with the Ministerial Portal

Service report data is automatically sent to the FGAS portal. Zero manual work.

Automatic register compilation

Equipment register and refrigerant gas handling filled in automatically from every service job.

Deadline alerts and leak checks

The system notifies you when it's time to perform the leak checks required by law.

100% guaranteed compliance

Comply with EU Regulation 517/2014 without thinking about it. Documentation always ready for inspections.

F-GAS Register

Ministerial Portal sync

Carrier 30XA-262 Chiller

R-410A · 28 kg · Retail Chain North Milan

✓ Compliant

Cold room -20°C

R-404A · 12 kg · East Warehouse

⚠ Due in 5 days

Costan refrigerated display

R-449A · 6 kg · Downtown Supermarket

↻ In sync

Bitzer industrial system

R-507A · 45 kg · South Plant

✓ Compliant

FGAS Ministerial Portal ● Connected - Last sync: 2 min ago

Recognize these problems?

Is this how your
service company works?

Many refrigeration maintenance companies still manage everything with paper, Excel and phone calls. The result? Errors, delays and the risk of F-GAS fines.

Chaotic communication

Office and technicians exchange information via WhatsApp, paper sheets or phone. Nothing is tracked, everything gets lost.

Manual and risky F-GAS

You fill out the ministerial portal by hand, risking errors, oversights and heavy fines. Double data entry for every service job.

Wasted time

Assigning service jobs requires calls and emails. Technicians never know for sure what to do, where to go and with what priority.

Slow reporting

Collecting data for service reports is an odyssey. Paper sheets, Excel, phone calls to reconstruct details and hours worked.

Complete platform

Everything you need.
In a single solution.

MainFlow covers the entire refrigeration maintenance lifecycle: from planning to F-GAS compliance and automatic invoicing.

F-GAS Management Exclusive

Automatic sync with the Ministerial Portal. Registers, leak checks and EU 517/2014 compliance without manual data entry.

Learn more →

Job Planning

Drag & drop calendar view. Assign service jobs to technicians with priorities, push notifications and built-in navigation.

Learn more →

Scheduled Maintenance

Work orders generated automatically. No missed deadlines, customizable alerts per system and customer.

Learn more →

Ticketing & Emergencies

Manage emergency calls in real time. The nearest technician receives an instant notification with built-in SLA.

Learn more →

Reports & Analytics

Digital service reports with tablet signature, attached photos, KPIs per technician and customer. Automatic PDF export.

Learn more →

Contracts & SLA

Coming soon

Maintenance contract management with deadlines, automatic renewals and SLA monitoring linked to service jobs.

Learn more →

Inventory & Stock

Real-time spare parts stock at the depot and on vans. Movements linked to service jobs, automatic reorder alerts.

Learn more →

Projects & Quotes

Professional quotes in minutes, turned into active project sites with digital progress tracking.

Learn more →

Assets & Vehicles

Vans, equipment and F-GAS certifications under control. Inspection deadlines, insurance and qualifications in one click.

Learn more →

Invoicing Integration

From service report to invoice draft automatically. Native integration with Fatture in Cloud, MEXAL, Zucchetti, TeamSystem.

Learn more →

HVAC system logbook

Coming soon

Store documents, monitor maintenance and deadlines with automatic reminders.

Mobile App

Your technicians.
Always connected.

The MainFlow app for iOS and Android turns your refrigeration technician's smartphone into a complete work tool. Service jobs, reports, F-GAS: everything in your pocket.

Receive service jobs with real-time push notifications
Digital service reports with signature, photos and geolocation
F-GAS data entry directly from the field
Offline functionality for areas without connectivity

Start free trial

Good morning, Marco

Your service jobs

Chiller - Floor 3In progress

Retail Chain North Milan · 09:30 · R-410A

Cold room -20°CF-GAS

Leak check · East Warehouse · 11:00

Refrigerated display - UrgentNew

Downtown Supermarket · High priority

Bitzer compressorCompleted

South Plant · Yesterday, 14:22

The results speak for themselves

-40%

Time spent on
maintenance management

Errors on
F-GAS compliance

Faster at
service job reporting

200+

Active companies
on the platform

Start free trial →

Who has already chosen MainFlow

The voice of those who work with it
every day.

Italian refrigeration service companies that chose MainFlow to manage systems, technicians and F-GAS compliance.

★★★★★

With MainFlow we finally have full control of FGAS management. Filling in the registers has become simple and immediate, with no risk of errors or oversights. Before, we used to lose time between paper documents and scattered files; today everything is centralized and always up to date. A big step forward.

Federico Lombardo

Owner - Arezzo Frigo

★★★★★

Since we started using MainFlow, maintenance activities have become much faster and better organized. Technicians have all the information at their fingertips and no longer have to come back to the office to retrieve data or fill out documents by hand. This has allowed us to reduce service times and increase the number of jobs handled each day.

Gianpiero Gianessi

Owner - Gel Service

★★★★★

MainFlow has completely eliminated the use of paper in our company. Service reports, checklists and FGAS documentation are all digital and easy to consult. We've drastically reduced filling errors and improved the accuracy of the data collected.

Umberto Pedrini

Owner - Frigor Service

★★★★★

The most obvious benefit has been the reduction of operational errors. With MainFlow processes are guided and standardized, so technicians always follow the correct procedures. FGAS management is also much safer and traceable. On top of that, the speed of report compilation has saved us a huge amount of time.

Angelo Giannettoni

Owner - Frigo Service

★★★★★

The mobile app is a game changer. Our technicians fill out service reports directly on tablet, F-GAS data syncs on its own and customers receive the PDF automatically. Zero paper, zero duplicate work.

Sara Bianchi

Operations Manager - ColdTech Service

★★★★★

We manage 200+ systems for retail chains. MainFlow has given us full visibility: status of every system, F-GAS deadlines, assigned technician. The technical manager now has everything under control from a single screen.

Marco Esposito

Technical Director - FrigoService Italia

★★★★★

We had tried other management software but they were all too generic. MainFlow is designed exactly for those who do refrigeration maintenance: the integrated F-GAS management alone is worth the price of the software.

Giovanni Russo

Owner - Russo Impianti Frigoriferi

★★★★★

Service job planning has become much smoother. Technicians always know where to go and with which spare parts. And when an emergency comes in, automatic assignment saves us 20 minutes per call.

Antonella Priore

Technical Coordinator - ClimaTech Sud

★★★★★

Integration with Fatture in Cloud has changed our lives. From signed service report to invoice draft is a matter of seconds. The sales team no longer depends on the office to figure out what to invoice.

Filippo Caruso

CEO - NordFrigo Assistenza srl

★★★★★

We started with 4 technicians and today we have 12. MainFlow has grown with us without ever creating problems: new technicians, new systems, new customers. Everything is configured in minutes.

Davide Moretti

Founder - ThermoSystem Bergamo

Sectors

Wherever there is a
system to maintain.

MainFlow is the vertical software for those who provide service and maintenance on any refrigeration and HVAC system.

Commercial refrigeration

Industrial refrigeration

Retail & Supermarkets

Food industry

Pharmaceutical & Hospitals

Hospitality & Food service

Refrigerated transport

Cold rooms

HVAC

Facility Management

Frequently asked questions

Everything you
want to know about MainFlow.

MainFlow connects directly to the FGAS Ministerial Portal via certified API. When the technician fills out the service report in the app, the refrigerant gas handling data is transmitted automatically. No double data entry, no risk of errors or fines.

Plans start at €39/user/month (Starter, up to 5 users). The Professional plan is €59/user/month for teams up to 15 users. Enterprise is €89/user/month for larger organizations. All plans include a 30-day free trial. See all plans →

Yes, 30 days completely free with access to all main features, including F-GAS management. The credit card is only there to avoid interrupting the service if you decide to continue. If you're not satisfied, cancel before the deadline and you pay nothing. Zero penalties, zero commitments.

MainFlow scales with your company. The Starter plan is designed for teams of 3-5 users, Professional for teams up to 15. The Enterprise plan covers organizations with 16+ users distributed across multiple locations, with multi-team and multi-site management.

MainFlow natively integrates with Fatture in Cloud, MEXAL, Zucchetti and TeamSystem for invoicing. Via REST API and webhooks we support SAP, Microsoft Dynamics, Salesforce and any ERP with a standard connector. The Enterprise plan includes custom integrations.

Operational in less than a week. Our onboarding team imports customers, systems and contracts from your current management software, configures the modules and trains technicians on the app. Some companies are operational after just 3 days.

Absolutely. MainFlow handles any system with fluorinated refrigerant gases: chillers, VRF, splits, rooftops, AHUs, heat pumps. F-GAS management applies to all systems subject to EU Regulation 517/2014.

Ready to get started?

30 days to discover
why MainFlow changes everything.

Credit card required as a sign of commitment - no charge for 30 days. Full access to every module: F-GAS, inventory, projects, assets and much more.

Start free trial - 30 days Book a Demo →

Card required · No charge for 30 days · Data importable from your management software · Cancel before, zero cost

Up and runningin less than a week.

Activate MainFlow

Configure the modules

Go live

Fully automatedF-GASmanagement.

Is this how yourservice company works?

Chaotic communication

Manual and risky F-GAS

Wasted time

Slow reporting

Everything you need.In a single solution.

F-GAS Management Exclusive

Job Planning

Scheduled Maintenance

Ticketing & Emergencies

Reports & Analytics

Contracts & SLA

Inventory & Stock

Projects & Quotes

Assets & Vehicles

Invoicing Integration

HVAC system logbook

Your technicians.Always connected.

The voice of those who work with itevery day.

Wherever there is asystem to maintain.

Everything youwant to know about MainFlow.

30 days to discoverwhy MainFlow changes everything.

Up and running
in less than a week.

Fully automated
F-GAS
management.

Is this how your
service company works?

Everything you need.
In a single solution.

Your technicians.
Always connected.

The voice of those who work with it
every day.

Wherever there is a
system to maintain.

Everything you
want to know about MainFlow.

30 days to discover
why MainFlow changes everything.