100% automated
F-GAS compliance.
MainFlow connects directly to the F-GAS Ministerial Portal and syncs service job data automatically. No more double entry, no more errors, no more fines.
- Direct and automatic sync with the F-GAS Ministerial Portal
- Automatic filling of equipment registers
- Refrigerant gas handling tracking for every service job
- Alerts for mandatory leak check deadlines (EU Reg. 517/2014)
- Documentation always ready for inspections and audits
- F-GAS compliance reports exportable in one click
Schedule every
job. Always.
A smart calendar view to organize all maintenance jobs on refrigeration systems. Assign technicians, priorities and meet every deadline.
- Monthly, weekly and daily view with drag & drop
- Fast assignment to available refrigeration technicians
- Priority management and automatic notifications
- Real-time sync with the mobile app
- Automatic conflict and overlap detection
Preventive.
Automatic.
No surprises.
Plan routine maintenance cycles on systems. The system generates work orders, notifies technicians and keeps track of related F-GAS deadlines.
- Recurring cycle scheduling for every system
- Automatic work order generation
- Coordination with F-GAS leak check deadlines
- Early alerts before critical deadlines
- Complete service job history for every asset
Urgencies handled.
In real time.
When a refrigeration system goes down, every minute counts. MainFlow ticketing routes emergency requests to the right technicians in seconds.
- Ticket creation from web, mobile app or automatic email
- Smart prioritization: urgent, high, normal
- Automatic assignment to the nearest available technician
- Instant push notifications on the technician's app
- SLA tracking and escalation notifications
- History and statistics on every ticket handled
Contracts always
under control.
Manage system maintenance contracts, monitor SLAs and receive automatic alerts. Zero forgotten renewals, zero penalties.
- Contract archive with deadlines and automatic renewals
- Real-time SLA monitoring for every customer
- Automatic alerts 30, 15 and 7 days before expiration
- Direct link between contracts and completed jobs
- Service level reports for every contract
Reports in a few
taps. Not hours.
Technicians fill out service reports straight from the app, in the field. Digital signature, photos, materials, gas used: everything attached and synced with F-GAS data.
- Digital service reports signed from the mobile app in the field
- F-GAS data filled automatically in the service report
- Photo, video and document attachments for each job
- Analytics dashboard with productivity KPIs
- Export to PDF, Excel or via API to your management software (ERP)
Every system.
Always findable.
A centralized database for customers, sites and refrigeration systems. Technicians find technical data sheets, manuals and job history in seconds, even offline.
- Complete records of customers, sites and refrigeration systems
- Technical data sheet for every system: model, gas, charge, year
- QR code for instant system identification
- Complete service job and F-GAS data history for every asset
- Offline access from the mobile app in no-signal areas
- Bulk import from Excel or ERP integration
Main warehouse,
vans and stock
always under control.
Manage stock of spare parts and consumables both at the main warehouse and in the technicians' vans. Every movement is tracked: receipt, issue, transfer and use on a job.
- Real-time inventory: warehouse, vans and external depots
- Automatic movements linked to service jobs
- Automatic reorder alerts at minimum threshold
- Transfer spare parts between warehouse and van from your phone
- Complete movement history by item and technician
- Lot, serial and refrigerant expiration management
Professional quotes.
Projects managed
from start to finish.
Create detailed quotes in minutes, turn them into active projects and track progress, materials used and hours worked. From site survey to project closing.
- Quote generation with custom price list
- Turn an accepted quote into a project with one click
- Assign technicians, roles and progress phases
- Material usage tracking linked to inventory
- Hours worked tracking per technician and phase
- SAL (Progress Status) and digital project closing
- Quote sharing with the customer via direct link
Vans, equipment
and certifications always
in order.
Track every company resource: vans, measuring tools, specialized equipment and technician qualifications (F-GAS certifications, PES, PAV, driving licenses). Deadlines, maintenance and documents in one place.
- Complete register of company vehicles with documents and deadlines
- Equipment management: drills, manometers, leak detectors
- F-GAS certifications, authorizations and technician qualifications
- Automatic alerts for inspections, insurance and service deadlines
- Asset assignment to technician or van
- Maintenance service history on assets
- QR code for fast on-site identification
From the service
report to the invoice.
Automatically.
MainFlow integrates natively with the main Italian invoicing software. Job data - materials used, hours worked, contract fees - flows directly into your management software with no double entry.
- Integration with Fatture in Cloud, Aruba, Zucchetti, TeamSystem
- Automatic invoice draft generation from a closed job
- Transfer materials and hours to the management software in one click
- Two-way customer and records sync
- Recurring invoicing management for maintenance contracts
- XML export for electronic invoicing (SDI)
- Open API for connection to any company ERP